MICROSOFT WORD

MICROSOFT WORD

Microsoft word is a software application which allows users to type, edit, and format text and objectives. It is a word processing package. It is used to create letters, memos, newsletters, project, news bulletin, table and simple logos. Etc. Ms Word is a family member of “MICROSOFT OFFICE”. Other package that has to deal with word processing (Microsoft Office) are Microsoft Access, Excel, Publisher, Photo Editor, PowerPoint, Net Meeting, Word Pad, Outlook e.t.c.

VERSIONS OF MICROSOFT OFFICE

1.                  MICROSOFT OFFICE FOR 3.1 WINDOWS VERSION

2.                  MICROSOFT OFFICE FOR 4.0 WINDOWS VERSION

3.                  MICROSOFT OFFICE FOR 93 WINDOWS VERSION

4.                  MICROSOFT OFFICE FOR 95 WINDOWS VERSION

5.                  MICROSOFT OFFICE FOR 97 WINDOWS VERSION

6.                  MICROSOFT OFFICE FOR 98 WINDOWS VERSION

7.                  MICROSOFT OFFICE FOR 2000 WINDOWS VERSION

HOW TO LOAD OR OPEN MICROSOFT WORD PROGRAMME

Click start button.

 Select all programs.

 Click on Ms Word

                  Or

Double click Ms Word icon on the desktop.

MS.WORD ENVIRONMENT

 

FEATURES OR CHARACTERISTICS OF MS.WORD

1.      TITLE BAR: This is a horizontal bar at the top centre of the Ms Word program that displays the name of the package you are currently working on. It also displays the name you are choosing to save a particular file.

Minimize Button: This is at the first extreme right hand side of the programme reduces the Ms Word program to an icon. When this is done, Ms Word will close down particularly and reduce to an icon on the task bar.

Restore Button: This is at the second extreme right hand side of the program reduces the Ms Word to half computer screen. When this is done the button changes to maximize button,

Maximize Button: This shares the same button with the restore button which enlarges the Ms Word program to full computer screen. When this is done the button changes to restore button.

Close Button: This is at the full Extreme of the right hand side to the Ms Word program it closes or quit the Ms Word program while promoting you to save the active document with name before closing.

2.      MENU BAR: Menus are referred to as the subject –headings ranging from FILE to HELP below the title bar, with pull down options to which actions are executed on the selected text or objects in a program. The Ms Word; File, Edit, View, Insert, Format, Tools, Table, Windows, Help. These menus are gray platform which house the menus subheadings and the shortcut tool bars of the Ms Word program.

3.      STANDARD BAR: This bar contains some of the shortcut icons of the menu bar. E.g. new, open, save, print, print preview, copy, paste etc.

4.      RULER BAR: This enables us to set up the margin of the page for accurate measurement. We have vertical and horizontal ruler bar.

5.      VERTICAL AND HORIZONTAL SCROLL BAR: This enables us to view the screen or the printable page from up to down and from left to right depending on your choice.

6.      PRINTABLE PAGE: This is the page at the centre of the Ms Word program in which jobs are done on and printed.

7.      DRAWING BAR: This bar displays all the drawing tools which enables us to create our different types of drawing. E.g. rectangle, oval, textbox, word art etc.

8.      START BUTTON: This allows us to load or start program in a computer.

MAIL MERGE: This is a process by which a body of a text is used for several addresses of recipient as specified in its template. It produces from letters, label, envelops, catalogues, and other types of merged document.

Procedure for Mail Merge.

1.      Type a letter starting with Dear Sir or Madam, the subject and the body texts with conclusion. Do not type the address of recipients, but leave a space for them, which will be inserted automatically after completing the Mail Merge process.

2.      after typing the letter click on tool menu, select “Mail Merge”

There are options 1,2,3 start from options 1

OPTION 1:

1.      Click on create, select form letter, select active window in same option.

OPTION 2:

2.      click on get data, select data source (fieldnames template on display), which contains the first name, last name, company, address 1, address 2, home phone, office phone, postal address, city, state, etc. Note: you can also add your own fields.

3.      Ok the fields as selected and save with a new different name on request, and click on save (this saves field names to running recipients address)

4.      (Another template) click on edit data source which will open the data form for entering address.

5.      Start filling the address of the recipients in their various field names and records. And after filling each records, click add new to bring another blank record. If you look at the bottom part of the template you would see the option that counts how many records of recipients addresses you so far entered.

6.      After completion of the data form in their various field names, click ok to close it up for onward procedure.

7.      (Returns to the printable page with mail merge shortcut on the menu side of the program)select merge to new document in the mail merge menu to complete the merging process.

8.      Then, check your document page after page and observe the performance of the mail merge procedure, all the body of the letter with different address and every address with the same body of the letter vice-versa.

9.      Now finally save the document with another new name before printing the document for your use.

TABLE MENU

Draw Table: This allows you to draw a table manually in cells, columns and rows. Click on it and drag on the page to draw table.

Insert Table: This inserts table in columns and rows as you specify in the insert table dialogue box. After creating table, the command changes the command changes to insert rows, columns, or cells depending on the intersection point of the cursor.

           

Delete/Cell/Row/Columns: This deletes cells, rows, columns of a table based on the intersection point.

Merge Cells: This combines the selected adjacent cell to a single cell.

           

Distribute Columns Evenly: This changes the selected columns to equal column heights.

           

Cell Height And Width: This adjusts the height, width, alignment, indent and other formatting of rows and columns in a table.

           

Headings: This designates the table row to be a table heading in a table.

           

S/N	PARTICULARS	TOTAL PRICE

s/n                                   PARTICULARS                  TOTAL PRICE 1.                                      Rice                                        6,000.00 2.                                     Beans                                      6,500.00 3.                                     Yam                                        5,000.00

Convert Table to Text: this convert’s selected table to paragraphed or tabulated text

           

Convert Text To Table: This converts selected text to table.
           

s/n	PARTICULARS	TOTAL PRICE
1.	Rice	6,000.00
2.	Beans	6,500.00
3.	Yam	5,000.00

Sort: This sorts selected text of the active table in alphabetical and numerical order. It could be ascending or descending.

Ascending order: means from lowest to highest.

           

s/n	PARTICULARS	TOTAL PRICE
1.	Rice	6,000.00
2.	Beans	6,500.00
3.	Yam	5,000.00

SHORT-CUTS IN MS WORD

Ctrl+A            -           Select All

Ctrl+B            -           Bold The Text

Ctrl+C            -           Copy Text Or Object

Ctrl+D            -           Open Font Menu

Ctrl+E            -           Centre The Text

Ctrl+I             -           Italic

Ctrl+J             -           Justify The Text

Ctrl+L            -           Left Alignment

Ctrl+N            -           Open New Document

Ctrl+O            -           Open Existing Document

Ctrl+P                        -           Print

Ctrl+R            -           Right Alignment

Ctrl+S             -           Save

Ctrl+U            -           Underline The Text

Ctrl+V            -           Paste

Ctrl+W           -           Close The Window

Ctrl+X            -           Cut

Ctrl+Y            -           Redo

Ctrl+Z            -           Undo

Shift+F3         -           Change Case

Ctrl+[              -           Reduce Font Size By One

Ctrl+]              -           Increase Font Size

Alt+F4            -           Close The Package

Ctrl+Home     -           Go To The Beginning of The Page

Ctrl+End        -           Go To The End of The Page

Ctrl+1             -           One Line Spacing

Ctrl+2             -           Double Line Spacing

Ctrl+5             -           One-Half Line Spacing

HOW TO PRINT

Click on the file menu, select print, select all options: All means all pages; current means current page that you are working on; page means specify the page you want to print.